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5 reasons why you should use a proofreader and copy editor

Hello again! My second blog aims to identify 5 reasons why using a professional proofreader and copy editor could benefit you. Are you an aspiring author, a business owner, a student or do you have a document or presentation that could do with a “second pair of eyes”? Read more…

1. Clear message – whether it’s a business document, a book manuscript, marketing material, a brochure, a CV, a report, a presentation or a student thesis – if it’s intended for publication, printing or distribution it should be error-free and communicate its message clearly.

misplaced apostrophe

2. Good impression – an experienced proofreader and copy editor can help to reveal the full potential of a project. A misplaced apostrophe, poor choice of language or misaligned heading may detract from the quality of the writing and create a bad impression.

3. Intended audience – proofreaders and editors have been trained to identify the target audience. They suggest subtle changes to language and sentence structure that will enhance the clarity, style, readability and flow – therefore improving the delivery of the intended message.

4. Professional – online spelling and grammar checks are free but they may miss the subtle changes that a professional editor can make; this could provide an advantage with a potential business deal, published work, job application or assignment mark.

5. Objective and unbiased – it’s advisable to get a new pair of eyes to review a project – preferably a qualified and experienced editor and proofreader. They are more likely to give an objective and unbiased opinion of the work, they are trained to identify and correct errors and they suggest changes which will enhance readability of the text.

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See you next time!

Copy editing and proofreading – what’s the difference?

Hello, welcome to my first blog. I’m Liz and I’m a freelance proofreader and copy editor. In other words, I am a fussy, correct-grammar-loving perfectionist! It can be a curse, especially when I am trying to read for pleasure. However, it’s an essential quality to have in order to do my job well.

In my regular blog I will talk about topics related to proofreading and editing and I will give some tips and advice along the way. Oh, and I will try to inject some humour too. Thank you for joining me on this journey, who knows where it will end…

So what is the difference between proofreading and copy editing? Let me explain:

A copy editor looks for the overall improvement of the text, whether it is a manuscript, a business document, a thesis, an advertisement or any type of written material intended for publication or distribution. Apart from correcting spelling, grammatical and punctuation errors, they also look at consistency of format, facts, references, names and characters and suggest changes to any discrepancies. They also suggest changes that could improve readability and flow; such as to sentence structure, awkward language, wordiness, jargon or phrasing.


A proofreader is the final link between a completed piece of writing and a printer or publisher. Text that is littered with mistakes can affect the credibility of the work. It’s essential to have it checked by a new pair of eyes; and preferably by a qualified professional. Apart from checking and correcting spelling, grammar and punctuation, they also search for inconsistencies with headings, titles, table of contents, capital letters, numbers, fonts, lists, tables, captions, referencing, page numbering, line spacing, word spacing, margins and alignment.

I hope you will join me again next time